Volumetric pricing engine
Rate card per service type, with the chargeable weight taken as the greater of actual and volumetric. The live quote on the form and the saved booking run the same code, so what the customer was told is what gets billed.
Every feature
The whole back office of a courier agency, and nothing it does not need.
53 features across 9 modules — bookings, customers, billing, expenses, payroll and double-entry books, all posting into the same set of numbers. Everything below is built and working today.
Front desk
Bookings that price themselves
The counter takes a parcel and the rate, the credit check and the ledger all follow.
7 features
Multi-package bookings
One consignment, many pieces, each with its own weight and dimensions — the totals roll up automatically.
Credit limit guard
A credit booking that would take a customer past their limit is refused at the counter, not discovered at month end.
Counter payments
Cash, UPI, card or bank taken at the desk posts a receipt the moment the booking is saved.
Gap-free numbering
Booking, invoice, receipt, voucher and payslip numbers come from a locked counter — no duplicates, no holes, whatever two clerks do at once.
Receipt and label printing
A thermal-friendly receipt and a shipping label, straight from the browser.
Cancellation that reverses itself
Cancelling a booking reverses the ledger entry and the books, and takes the amount out of the month's income.
Customers
A ledger you can defend
Every rupee a customer owes traces back to the document that created it.
5 features
Append-only ledger
Entries are never edited. A correction is a reversing entry, so the history stays intact and an old statement still reprints the same way.
Credit terms per customer
Limit, credit days and a standing discount, applied automatically at booking.
Statements on any date range
Opening balance, every movement, closing balance — printable, and it ties to the books to the paisa.
Receivables ageing
Current, 30, 60, 90+ buckets so the follow-up list writes itself.
Opening balances
Start with what a customer already owed; it posts to the ledger and the books together.
Billing
GST invoices and honest collections
Bill a month of credit work in one action, then collect against it.
5 features
Invoices from unpaid bookings
Single or batch. Counter-paid work is never invoiced, so the receivable stays true.
CGST/SGST or IGST automatically
Decided by your state against the customer's, with rounding handled and shown.
Oldest-first allocation
A receipt clears the oldest documents first; anything left sits on account, visible, not lost.
Part payments
Half now, half later — both the invoice and the ledger keep up.
Cancellation with correction
Cancelling an invoice or receipt writes the reversing entries rather than deleting history.
Money out
Expenses with an approval trail
What the desk spends is as visible as what it earns.
5 features
Voucher entry against categories
Twelve seeded categories, or your own, with gap-free voucher numbers.
Approve, reject, resubmit
Rejections carry a reason and can be corrected and sent again. Staff without the approval right see only what they raised.
Auto-approve under a limit
Small spend clears itself; you set the ceiling in settings.
Budget vs actual by category
Monthly budgets against real spend, per category.
Only real spend hits profit
Pending vouchers never touch the month's profit figure — approved and paid ones do.
People
Staff, attendance and payroll
From the morning register to a payslip that reconciles.
8 features
Employee records
Aadhaar encrypted at rest, bank details, optional login link, exit and reinstate.
Daily attendance register
Worked hours and late minutes derived from check-in and check-out, with a per-employee month calendar.
Leave with quota checks
Overlaps and annual quotas are checked on apply; approving one writes the attendance days for you.
Salary structures, effective-dated
Basic, HRA and allowances that change from a date without rewriting history.
Monthly payroll run
Proration from the register for monthly, daily, hourly and commission pay.
PF, ESI and professional tax
Twelve percent of basic to the wage ceiling, ESI inside its gross ceiling, and a PT slab you configure.
Advances recovered safely
Recovery is capped at what the month can pay; the balance carries forward instead of producing a negative payslip.
Payslips that post
Paying a slip raises the salary expense, so the month's profit finally includes wages.
Books
Double-entry accounting, built in
Not a bolt-on. Every booking, receipt, voucher and payslip posts itself.
7 features
Chart of accounts
Seeded and ready, with system accounts protected from deletion.
Automatic postings
Bookings debit the receivable, receipts debit cash, expenses and payroll post their own vouchers. You do not journal the day's work by hand.
Manual journals with a balance check
An entry that does not balance cannot be saved.
Reversal-only corrections
Nothing is edited after the fact — the audit trail survives.
Cash & bank book, ledgers, trial balance
The statements an accountant asks for, on any date range.
P&L, balance sheet, GST summary
Including the GST output figure your return needs.
Rebuild books
Backfills anything raised before the books were switched on, so the receivable ties to the customer ledger exactly.
Insight
Reports and dashboards
Eleven reports and eight charts, all exportable.
6 features
Eleven reports
Booking register, day-by-day summary, customer business, monthly earnings, collections, outstanding ageing, invoice register, expense register, spend by category, attendance summary and payroll register.
Filters, totals and a print sheet
Every report takes a date range and its own filters, and prints cleanly.
CSV and Excel export
Real .xlsx with a frozen header row, written without any external library.
Owner dashboard
Today's bookings, this month's earnings, what is owed and what has been collected — at a glance.
Eight analytics charts
Earnings, status mix, day-by-day, weekday load, spend by category, payment mix, receivables ageing, and billed against collected.
Cancelled work excluded
Cancelled bookings never inflate a total anywhere.
Control
Users, roles and settings
Decide who sees what, and how the desk behaves.
5 features
Roles that mean something
Owner, manager, accountant and employee, each mapped to a real permission set — an employee sees only their own leave and adjustments.
Your own staff logins
Add someone, set their role, reset a password, remove them. The last active owner can never be removed.
Company settings
Invoice details, bank and UPI, numbering prefixes, insurance rate, expense auto-approve limit, shift times and the statutory ceilings.
Twelve master modules
Service types, statuses, payment methods, expense categories, departments, vehicle types, tax rates, leave types and more.
Account security
Password change, TOTP two-factor with recovery codes, a list of signed-in devices and a one-click sign-out everywhere.
Everything else
Files, notifications and an API
The plumbing a working desk needs.
5 features
File manager
Drag-and-drop uploads into six folders, verified by content rather than trusting the file name, counted against your plan's storage.
Notifications
In-app bell plus email, SMS and WhatsApp drivers, with a queue worker and retry backoff. Wired to expense approvals, leave and subscription expiry.
REST API v1
Bearer tokens you issue and revoke yourself, nine endpoints for customers, bookings, quotes and invoices, and a 120-per-minute limit.
Backups
Take one on demand, restore from one, or leave the nightly cron to it with a retention window.
Activity and audit logs
Who did what, and what a record looked like before and after.
Underneath all of it
The parts you only notice when they are missing.
Your data is yours alone
Every table carries the company it belongs to, and that is enforced in the session, in the repository layer and in the middleware independently. A record from another agency does not come back empty — it does not exist.
Built for real Indian agencies
GST with CGST/SGST and IGST, PF and ESI ceilings, professional-tax slabs, rupee formatting and Indian date order throughout.
Runs on ordinary hosting
PHP and MySQL. No Node, no Composer, no queue server. If your cPanel runs WordPress, it runs this.
Passwords done properly
Argon2id hashing, per-session CSRF tokens, prepared statements everywhere, rate limiting with escalating lockouts, and two-factor when you want it.
Nothing silently deleted
Soft deletes, reversing corrections and an audit trail. A mistake is recoverable.
Yours to install
A four-step web installer, seeded master data, and a demo agency you can switch on to look around before you commit.
Straight answer
What CourierFlow Pro is not
It is not a consignment-tracking service. There is no public tracking page, no tracking number and no delivery-proof capture, because a local agency booking through a larger network already has all of that from the network. What it does not have is a truthful figure for what the desk earned this month — and that is the whole job here. Bookings do carry a status, so cancelled work never counts as income.
Try it with your own bookings before you decide.
14 days, every module unlocked. Set up your company, book a parcel, raise the invoice and look at the books — that is the entire product in ten minutes.